Privacy policy


Vizyble processes Personal Data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regarding to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation “GDPR”).

General information

1. The administrator of personal data contained on the site is Vizyble Sp zo.o. Sp.k. with its registered office in Katowice 40-012, ul. St. Jana 11/4, Poland KRS: 0000773250 NIP: 6342951919 REGON: 382629012;

2. Contact with the person supervising the processing of personal data is possible by e-mail at: info@vizyble.com;

3. The terms and conditions for the provision of electronic services can be read at the following link: vizyble.com/regulamin-strony

Data processing principles under EU data protection law

1.on a legal basis and in accordance with the law (legalism);

2.reliably and honestly (reliability);

3.in a transparent manner for the data subject (transparency);

4.for specific purposes and not “in stock” (minimization);

5.not more than necessary (adequacy);

6.with care for the accuracy of the data (correctness);

7.no longer than needed (timeliness);

8.providing adequate data security (security).

Purposes and legal basis of personal data processing

Your personal data may be processed:

1. For contact purposes to provide you with an answer to the message sent to us directly by e-mail or by using the Service Chat or via the contact form on the basis of the Administrator’s legitimate interest related to the need to provide you with an answer;

2. To provide you services – newsletter, webinar, knowledge base, free consultation, free dashboard, online training – based on of your consent and realization of the Administrator’s legitimate interest related to the provision of electronic services. You give your consent by sending us your data via the appropriate form or by checking the relevant checkbox. We would like to remind you that your consent is given by you voluntarily and can be revoked at any time. To opt out, you can use this email: info@vizyble.com.

3. For marketing purposes based on of the consent you have given and the realization of the Administrator’s legitimate interest related to the development of customer relationships and the pursuit of sales of our services. Giving your consent to the processing of data for marketing purposes is voluntary, and the consent itself may be withdrawn at any time. To withdraw your consent, please contact the Administrator by email.

4. For statistical and analytical purposes, as well as for monitoring traffic on the Website using cookies based on of the Administrator’s legitimate interest related to the proper operation and functioning of the Website and conducting traffic analysis on the Website.

Scope of personal data

In fulfilling the above purposes, the Administrator will process the following types of data:

1. information about your computer, including IP address, geographic location, browser type and version, and operating system;

2. information about your visits to and use of this site, including referral source, length of visit, page views, and site navigation paths;

3. your name, email address; company name, telephone number, postal address, NIP;

4. information contained in any communications you send to us by email or through our website, including communication content and metadata.

Information about automatically collected data

When the User uses the Website, data concerning the User is automatically collected. This data includes:
1. IP address, domain name, browser type, operating system type. This data can be collected by cookies, and can also be recorded in server logs.
2. Cookies are files sent to a User’s computer or other device (e.g. laptop, smartphone, tablet) while browsing the Website. Cookies remember user preferences, which allows us to improve the quality of our services, improve search results and the relevance of the information displayed and to track user preferences.
3. The User can resign from cookies by selecting appropriate settings in the web browser used by him. In such a situation, using the Website by the User may be hindered.
4. The User gives his/her consent for the Administrator to store or access cookies on his/her device by means of the browser settings installed on the User’s device. 
5. The User can delete existing cookies from his/her device by using the appropriate functions of the Internet browser, programs designed for this purpose or by using appropriate tools available within the operating system used by the User.
6. Using the Website involves sending requests to the server on which the Website is stored. Each such query is recorded in server logs. The logs include, among others: User’s IP address, date and time of logging to the server, information about the used web browser and operating system.
7. The data recorded in server logs are not connected in any way with specific entities using the Website and are not used by the Administrator to identify the User. Server logs are used for administering the Website, and their content is not disclosed to anyone except persons authorized to administer the server.
8. The Website uses technologies that record your actions when you use the Website (known as profiling). These include: 
a. Google Analitycs – used to analyse the statistics of the Website  
b. Facebook Pixel – used to manage and optimise Facebook advertising  
c. LinkedIn Pixel – used to manage and optimise advertising on LinkedIn 

Retention period for personal data

Vizyble will retain your Personal Data for the time necessary for the purposes of the processing for which it was collected and in accordance with applicable law. We are unable to determine for how long we will process your personal data.

If you have provided us with your data in a form, chat or email for contact purposes then we will process your data until you request the erasure of that data or object to the processing, or where we consider that we have fulfilled the legitimate interest of the Controller.

User rights


1. In connection with the processing of your data, you have the following rights:

a. the right of access to the content of your data

b. the right to rectification, erasure, restriction of processing,

c. the right to data portability,

d. the right to object,

e. the right to withdraw consent to the processing of your data at any time and in any form, unless the processing of your data is carried out for the performance of a contract by the Administrator, for the purposes of fulfilling legal obligations towards state institutions or to pursue legitimate interests of the Administrator.

2. You have the right to lodge a complaint to the President of the Office for Personal Data Protection (to the address of the Office for Personal Data Protection, 2 Stawki Street, 00-193 Warsaw).

3. More information on the protection of personal data can be obtained on the website of the Office for Personal Data Protection: www.uodo.gov.pl.

Transfer of personal data to a third country

Your personal data may be transferred to and stored in non-EU countries. We take reasonable steps to ensure that your personal data is securely stored and processed in accordance with this privacy policy and applicable data protection laws, including by entering into appropriate agreements with non-EU entities.

Third party websites

Vizyble.com may include links to other websites. Such websites operate independently and are not supervised by Vizyble in any way.
These sites may have their own privacy policies and terms and conditions, which we recommend to read.

Policy Changes 


We reserve the right to change the Privacy Policy of the website, which may be affected by the development of internet technology, possible changes in the law in the field of personal data protection and the development of our website. We will inform you about any changes in a visible and understandable way.

In case of any doubts regarding our privacy policy please contact us CONTACT.


We would like to inform you that as an organization operating under the name: Vizyble Sp z o.o. sp.k. with its registered headquarter in Katowice, we are the administrator of the personal data (hereinafter referred to as “Administrator”) which you have provided to us via the website or otherwise.

Please find below more information about the processing of your data, which we have divided into categories:

1) for customers, please click here,

2) for contractors, please click here;

3) for candidates, please click here;

4) for employees and contractors click here;

If you have any additional questions you can contact us by email: info@vizyble.com;

INFORMATION ON DATA PROCESSING FOR CUSTOMERS

INFORMATION ON DATA PROCESSING FOR CUSTOMERS

1.Your personal data is processed for the purposes of:

1). conclusion, performance of contracts and provision of services to customers by the Administrator;
2). performance by the Administrator of legal obligations towards state institutions in connection with the performance of contracts and services;
3). compensation-claims, in case you fail to meet your obligations to the Administrator;
4). security and protection against claims;
5). to promote the Administrator’s services (e-mail newsletter), only if you have given your consent to the processing of your data for this purpose.

2. The controller processes your data based on:

1). the consent you have given Article 6(1)(a) of GDPR, a consent is voluntary and can be revoked at any time.
2). concluded agreements or activities aimed at their conclusion Article 6(1)(b) of GDPR
3). legal obligations incumbent on the controller as a party to the concluded agreements Article 6(1)(c) of GDPR
4). to pursue the Administrator’s legitimate interests Article 6(1)(f) of GDPR. The Administrator considers the legitimate interests to be:
a). securing its claims against contractors;
b). protecting against claims by contractors;
c). the Administrator maintaining its virtual profiles on online social and entertainment portals and informing through them about services, events related to the Administrator’s activity, providing access to this information to potential customers, creating a community interested in the Administrator’s activity;

3. The recipients of your data can be: the accounting office, service recipients (collaborators on a B2B basis) and government institutions, considered as data recipients.

4. If you have purchased product licenses : Tableau Software, Alteryx or Fivetran, Snowflake, the Administrator informs that in order to perform a sales contract, we will transfer your data in the form of: name, surname, email address, telephone number to the producer of this software, domiciled in the United States of America (USA). The transfer is based on Article 49 (1)(b) of the GDPR as necessary for the performance of a contract between the data subject and the controller. You can get more information directly from the software manufacturers’ websites:

a) Salesforce: https://www.salesforce.com/company/privacy/
b) Alteryx: https://www.alteryx.com/privacy/
c) Fivetran: https://www.fivetran.com/legal/privacy/
d) Snowflake: https://www.snowflake.com/privacy-policy/

5. It is not possible to define a single deadline for deletion of data due to the different purposes and bases for processing, as well as the multiplicity of laws in this regard. The Administrator lists by way of example:

1) regarding the data collected for the purpose of performing the contract, your personal data will be processed for the duration of the contract, and after its termination for 6 years in relation to accounting documents, and in the situation of a legal dispute until the statute of limitations for the Administrator’s claims. Documents related to the provision of services may be kept by the Administrator for a longer period than in the preceding sentence due to warranty services or protection of copyrights, related to the subject matter of the Administrator’s activities.
2) regarding data processed for marketing purposes, your personal data will be processed until you object to the processing.
3) regarding data processed on the basis of your consent, your data will be processed until you withdraw your consent.

6. You have the following rights: the right to access your data and the right to rectify, erase, restrict processing, the right to data portability, the right to object, the right to withdraw consent to the processing of your data at any time and in any form, unless the processing of your data is carried out for the performance of a contract by the Administrator or in order for the Administrator to comply with legal obligations towards state institutions.

7. You also have the right to lodge a complaint to the President of the Office for Personal Data Protection (Urząd Ochrony Danych Osobowych, ul. Stawki 2, 00-193 Warszawa).

8. Providing your data is a necessary condition for the Administrator to take action before concluding the contract or in connection with the conclusion of the contract.

9. If you have given your consent to the processing of your data by the Administrator for the promotion of its services in the form of an e-mail newsletter, your consent is voluntary and may be withdrawn by you at any time.

10. More information on the protection of personal data can be obtained from the website of the Office for Personal Data Protection: uodo.gov.pl

 

INFORMATION ON DATA PROCESSING FOR CONTRACTORS

INFORMATION ON DATA PROCESSING FOR CONTRACTORS

1. Your personal data is processed for the purposes of:

1). conclusion, performance of contracts and provision of services to the Administrator by contractors, customers;
2). performance by the Administrator of legal obligations towards state institutions in connection with the execution of contracts and services;
3). debt recovery, if the contracting party fails to meet its obligations to the Administrator
4). security and protection against claims (e.g. copyright);

2. The controller processes your data on the basis of:

1) concluded agreements or undertaking activities aimed at their conclusion Article 6(1)(b) of GDPR;
2) legal obligations incumbent on the controller as a party to the concluded agreement Article 6(1)(c) of GDPR;
3) to pursue the Administrator’s legitimate interests Article 6(1)(c) of GDPR. The Administrator considers as legitimate interest the safeguarding of its claims against contractors and the protection against claims by contractors.
4) Second Recipients of your data may be entities cooperating with the Administrator in the field of, among others: an accounting office and associates of the Administrator (providing services on a B2B basis).
5) Your personal data will be stored for the duration of the legal relationship, and after its termination for 6 years in relation to accounting documents, and in the case of a legal dispute – until the statute of limitations of the Administrator’s claims. Documents related to the provision of services may be stored by the Administrator for a period longer than in the preceding sentence due to guarantee benefits or copyright protection related to the subject of the Administrator’s activity.
6) You have the following rights: the right to access your data and the right to rectify, erase and restrict their processing, the right to data portability, the right to object, the right to withdraw consent to their processing at any time and in any form, unless the processing of your data is carried out for the performance of a contract by the Administrator or in order to comply with legal obligations towards state institutions.
7) You also have the right to lodge a complaint to the President of the Office for Personal Data Protection (Urząd Ochrony Danych Osobowych, ul. Stawki 2, 00-193 Warszawa).
8) Providing your data is a necessary condition for the Administrator to take action prior to concluding the contract or in connection with the conclusion of the contract.

INFORMATION ON DATA PROCESSING FOR JOB CANDIDATE

INFORMATION ON DATA PROCESSING FOR JOB CANDIDATE

1. Your personal data will be processed for the purpose of conducting the recruitment process on the basis of Article 6(1)(a) and (c) of the GDPR.
2. The recipients of your data may be entities permanently cooperating with the Administrator in the field of, among others: accounting services (accounting office) and state institutions to which the Administrator is obliged to transfer your data under separate regulations, e.g. the Social Insurance Institution, the Tax Office, the National Labor Inspectorate.
3. Your personal data will be stored until the end of the recruitment process.
4. You have the right to access the content of your data and the right to rectify, delete, limit processing, the right to data portability, the right to object, the right to withdraw consent to their processing at any time and in any form, unless the processing of your data is related to the performance of a contract (e.g. employment contract, civil law contract, etc.) or is carried out in connection with the need for the administrator to comply with legal obligations to state institutions.
5. You also have the right to lodge a complaint to the President of the Office for Personal Data Protection (to the address of the Office for Personal Data Protection, 2 Stawki Street, 00-193 Warsaw).
6. Your provision of personal data in the scope resulting from Article 221 of the Labor Code is necessary to participate in the recruitment procedure. Your provision of other data is voluntary.

 

INFORMATION ON PROCESSING OF PERSONAL DATA

INFORMATION ON PROCESSING OF PERSONAL DATA

Information for individuals providing services on the basis of contracts of mandate and for employees employed on the basis of contracts of employment
1. If you are an employee and have entered into an employment contract with the Administrator, your data is processed for purposes:
a) related to your employment, based on the employment contract concluded with you (Article 6(1)(a) GDPR);
b) to fulfill the Administrator’s legal obligations as your employer (Article 6(1)(c) GDPR);
c) to pursue the legitimate interests of the Administrator (Article 6(1)(c) of the GDPR). The Administrator considers its legitimate interests to be the safeguarding of its claims and protection against claims..

2. If you are a contractor and have entered into a contract of mandate with the Administrator then your data is processed for the purposes of:
a) to take steps to conclude the contract and perform the contract (Article 6(1)(b) GDPR);
b) to fulfill the Administrator’s legal obligations as a principal (Article 6(1)(c) GDPR);
c) to pursue the Administrator’s legitimate interests (Article 6(1)(c) GDPR). The Administrator considers its legitimate interests to be the safeguarding of its claims and protection against claims.

3. Recipients of your data may be entities cooperating with the Administrator in the field of, among others: accounting services (accounting office) and state institutions to which the Administrator is obliged to transfer your data under separate regulations, e.g. the Social Insurance Institution, the Tax Office, the State Labor Inspectorate.

4. It is not possible to specify a single deadline for the deletion of your data, due to the multiplicity of legal regulations in this regard. Nevertheless, the Employer indicates that your data will be retained for the following periods:

a) 3 years for data related to the assertion of claims from the employment relationship from the date the claim became due;
b) 10 years for data related to claims established by a final ruling of a body established to settle disputes, as well as claims established by a settlement concluded in accordance with the procedure set forth in the Code before such a body, from the date the ruling became final or the settlement was concluded;
(c) 10 years for data related to the storage of reports on the determination of the circumstances and causes of an accident at work, together with other accident documentation;
(d) 10 years for statutorily defined data constituting the personnel records of an employee (employed before January 1, 2019, with respect to whom the employer has exercised the right to reduce the period of retention of employee records, or employed after January 1, 2019) calculated from the date of termination of employment with the employer;
(e) 50 years for statutorily defined data constituting the personnel records of an employee (employed before January 1, 1999, or before January 1, 2019, with respect to whom the employer has not exercised the right to shorten the retention period for employee records) calculated from the date of termination of employment with the employer;
(f) 12 months after the expiration of the deadline for receipt of employee records by the employee – for data constituting employee records.

5. You have the following rights:
a) the right of access to the content of your data and the right to rectify, erase, restrict processing;
b) the right to data portability;
c) the right to object;
d) the right to withdraw your consent to their processing at any time and in any form, unless the processing of your data is related to your legal relationship with the Administrator (e.g. employment contract, contract of mandate, etc.) or is carried out in connection with the need for the Administrator to comply with its legal obligations to state institutions;
e) the right to lodge a complaint to the Chairperson of the Personal Data Protection Authority (to the address of the Personal Data Protection Authority, 2 Stawki Street, 00-193 Warsaw).

6.The provision of your personal data is a condition for the conclusion of a contract of employment or a contract for the provision of services, in particular with regard to data indicated in the Labor Code or laws on the social security system. Provision of other data is voluntary.

7.More information on the subject of personal data protection can be obtained from the website of the Office for Personal Data Protection: uodo.gov.pl.

Date of revision: 13th December 2022